Upcoming Events

  1. Council on Aging MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review and approval of minutes from previous meetings
    3. Treasurers Report
    4. FY2018 Budget
    5. Friends
    6. Discuss Upcoming Monthly Meetings (March - Nancy Hoff (Greenfield Savings), April - Lake House Lunch, May)
    7. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    8. Public Comments
    9. Adjourn the Meeting
    Wed, Mar 1 02:00 pm
  2. Police Chief Search Committee MeetingAgenda

    1.  MEETING CONVENES
    2.  MINUTES
    3.  DISCUSSION/DECISION ITEMS
         A.  Revised Interview Questions
         B.  Preliminary Candidate Consideration
    The Police Chief Search Committee may enter into Executive Session as allowed by M.G.L. c30A §21(a) 8 to consider or interview applicants for employment or appointment by a preliminary screening committee if the chair declares that an open meeting will have a detrimental effect in obtaining qualified applicants.
    4.  PUBLIC COMMENT
    5.  * ITEMS NOT REASONABLY ANTICIPATED BY THE CHAIR 48 HOURS IN ADVANCE OF THE MEETING
    6.  UPCOMING MEETINGS
    7.  ADJOURN
    The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting.  Not all items listed may in fact be discussed, and other items not listed may also be brought up for discussion to the extent permitted by law.


    Wed, Mar 1 04:00 pm
  3. Library MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review and approval of minutes from previous meetings
    3. Executive Director's Report
    4. Staff Evaluations
    5. Treasurer's Report
    6. Building & Maintenance - HV/AC discussion
    7. Adjourn the Meeting
    Wed, Mar 1 07:00 pm
  4. Planning Board MeetingAgenda
    1. Open the Meeting (Chair)
    2. Abbatiello Special Permit
    3. Review and approval of minutes from previous meetings
    4. Discussion of Form 1 submittal for Telecommunications and Associate Member Bylaws
    5. Discussion on proposed Senior Citizens Housing Bylaw
    6. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    7. Upcoming Meetings
    8. Adjourn the Meeting
    Wed, Mar 1 07:30 pm
  5. MLP Advisory Board MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review and approval of minutes from previous meetings
    3. Review MBI, Baker Admin, Legislators and Regional Activity
    4. Recommendation to Select Board
    5. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    6. Upcoming Meetings
    7. Adjourn the Meeting
    Tue, Mar 7 07:00 pm

Town Clerk

 

Town ClerkBridget Rodrigue
HoursMon-Thu 9-4
Phone413-628-4441 x5
Emailtownclerk@ashfield.org
AddressTown Hall, 412 Main Street, P.O. Box 560

Unipay Bank PaymentsMake Town Clerk Payments

Duties

Chief Election Official:

Responsible for running elections, preparing ballots, absentee balloting, voter registration.

Also, for recording all actions of Annual and Special town meetings, special voting sessions before every election and town meeting, and employing sufficient poll workers for the orderly conduct of an election.

Prepares, records and reports official election results to the Secretary of State of the Commonwealth.

Certifies nomination papers, and serves on the local Board of Registrars. Conducts the annual town census, prepares the street list of residents and school list, and furnishes the jury list to the Office of Jury Commissioner.

Recording Officer:

Records and certifies all official actions of the Town, including town meeting legislation and appropriations.

Planning and Zoning Board Decisions, signs all notes for borrowing and keeps the Town Seal.

Registrar of Vital Statistics:

Records and preserves original birth, marriage, and death records, and providing this information to the Commonwealth’s for the central vital registration system.

Public Records Officer:

Administers the oath of office to all elected and appointed members of local committees and boards and ensures that all elected and appointed officials are informed of the State’s Open Meeting Law and Conflict of Interest Laws. All elected and appointed officials are sworn to the faithful performance of their duties by the Town Clerk. Each person will receive and be asked to sign an acknowledgement of extracts pertaining to the "Open Meeting Laws", and the "Conflict of Interest Law". The signed acknowledgement is prima facie evidence that each person is cognizant of those laws and should act accordingly. They will also now be required to complete an online training program at www.mass.gov/ethics under Education and Training Resources. This training must be completed within 30 days of appointment or election and every 2 years thereafter.

Posts meeting notices of all government bodies.

Provides access to public records in compliance with State Public Records Law.

Provides certified copies of vital records and assisting in genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.

Submits bylaws and zoning bylaw amendments to the Attorney General for approval.

Licensing Officer:

Issues state licenses and permits: including marriage licenses, county or local licenses, permits and certifications as mandated by statute or bylaw, includes burial permits, business certificates and dog licenses.

Certification of any document or action recorded and filed in the Town Clerk's Office is the responsibility of the Town Clerk.