Upcoming Events

  1. Board of Assessors MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments -  Kayce Warren-  RFP's for Assessing Services FY18- FY20
    3. Review and approval of minutes from previous meetings
    4. Signatures -  MV Commitment #5 Warrant, Chapter 61 Tax Liens
    5. Chapter Land Applications
    6. Status of Appraisal for Ashfield House
    7. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    8. Upcoming Meetings
    9. Adjourn the Meeting
    Mon, Sep 26 05:00 pm
  2. Technology Committee MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments - Todd Corcoran MBI re Pole Survey
    3. Broadband Public Information Session at 7pm
    4. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    5. Adjourn the Meeting
    Mon, Sep 26 06:00 pm
  3. Finance Committee MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments
    3. Review and approval of minutes from previous meetings
    4. Hear and discuss presentation about broadband
    5. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    6. Upcoming Meetings
    7. Adjourn the Meeting
    Mon, Sep 26 07:00 pm
  4. Select Board MeetingAgenda

    1.  MEETING CONVENES
        A.  Announcement on recording devices
    2.  REVIEW MINUTES, WARRANTS
    3.  APPOINTMENTS WITH SELECT BOARD
        A.  Broadband Public Information Session
    4.  DISCUSSION/DECISION ITEMS
    5.  INTERIM TOWN ADMINISTRATOR’S REPORT
    6.  MAIL
    7.  PUBLIC COMMENT
    8.  * ITEMS NOT REASONABLY ANTICIPATED BY THE CHAIR 48 HOURS IN ADVANCE OF THE MEETING
    9.  UPCOMING MEETINGS
    10. ADJOURN

    The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting.  Not all items listed may in fact be discussed, and other items not listed may also be brought up for discussion to the extent permitted by law.


    Mon, Sep 26 07:00 pm
  5. Conservation Commission MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review and approval of minutes from previous meetings
    3. Continuation of Eversource discussion
    4. Ford Pond Dam discussion
    5. Jack Shea RDA for raising his sugarhouse
    6. On-line building permits
    7. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    8. Upcoming Meetings
    9. Adjourn the Meeting
    Wed, Sep 28 07:30 pm
  6. Council on Aging MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review and discuss Candidates Night
    3. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    4. Upcoming Meetings
    5. Adjourn the Meeting
    Thu, Sep 29 02:00 pm
  7. Personnel Board MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments
    3. Review and approval of minutes from previous meetings
    4. New Business - Job Description for highway position - review and make recommendation to Select Board
    5. Old Business - Personnel Policy - discuss/develop plan for addressing counsel's advice 
    6. Any items not reasonably known within 48 hours of meeting
    7. Upcoming Meetings
    8. Adjourn the Meeting
    Thu, Sep 29 07:00 pm

Town Clerk

 

Town ClerkAnn Dunne
HoursMon & Tue 9-3, Wed 9-11
Thu by appointment
Phone628-4441 x5
FAX(413) 628-0228
Emailtownclerk@ashfield.org
AddressTown Hall, 412 Main Street, P.O. Box 560

Unipay Bank PaymentsMake Town Clerk Payments

Duties

Chief Election Official:

Responsible for running elections, preparing ballots, absentee balloting, voter registration.

Also, for recording all actions of Annual and Special town meetings, special voting sessions before every election and town meeting, and employing sufficient poll workers for the orderly conduct of an election.

Prepares, records and reports official election results to the Secretary of State of the Commonwealth.

Certifies nomination papers, and serves on the local Board of Registrars. Conducts the annual town census, prepares the street list of residents and school list, and furnishes the jury list to the Office of Jury Commissioner.

Recording Officer:

Records and certifies all official actions of the Town, including town meeting legislation and appropriations.

Planning and Zoning Board Decisions, signs all notes for borrowing and keeps the Town Seal.

Registrar of Vital Statistics:

Records and preserves original birth, marriage, and death records, and providing this information to the Commonwealth’s for the central vital registration system.

Public Records Officer:

Administers the oath of office to all elected and appointed members of local committees and boards and ensures that all elected and appointed officials are informed of the State’s Open Meeting Law and Conflict of Interest Laws. All elected and appointed officials are sworn to the faithful performance of their duties by the Town Clerk. Each person will receive and be asked to sign an acknowledgement of extracts pertaining to the "Open Meeting Laws", and the "Conflict of Interest Law". The signed acknowledgement is prima facie evidence that each person is cognizant of those laws and should act accordingly. They will also now be required to complete an online training program at www.mass.gov/ethics under Education and Training Resources. This training must be completed within 30 days of appointment or election and every 2 years thereafter.

Posts meeting notices of all government bodies.

Provides access to public records in compliance with State Public Records Law.

Provides certified copies of vital records and assisting in genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.

Submits bylaws and zoning bylaw amendments to the Attorney General for approval.

Licensing Officer:

Issues state licenses and permits: including marriage licenses, county or local licenses, permits and certifications as mandated by statute or bylaw, includes burial permits, business certificates and dog licenses.

Certification of any document or action recorded and filed in the Town Clerk's Office is the responsibility of the Town Clerk.