Upcoming Events

  1. Board of Assessors MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments -  Town Counsel at 6 p.m.
    3. Executive Session:  Appellate Tax Board Cases    X306391 Luce/Glover vs. Board of Assessors  F327639 Ashfield House LLC. (2015) vs. Board of  Assessors             F328909 (2016) vs. Board of Assessors                        The Board of Assessors will enter into executive session, per M.G.L. c.30A, Section21 (a) (3), to discuss strategy with respect to collective bargaining or litigation if an open meeting will have detrimental effect on the bargaining or litigating position of the public body, as declared by the chair.
    4. Review and approval of minutes from previous meetings - May 16, 2016
    5. Property Values after inspection - if time allows
    6. Meet with the Selectboard at 7 p.m. regaring the TAP enrollment program.
    7. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    8. Upcoming Meetings -  June 13 @ 8:30 a.m. 
    9. Adjourn the Meeting
    Tue, May 31 06:00 pm
  2. Select Board MeetingAgenda

    1.  MEETING CONVENES
         A.  Announcement on recording devices
    2.  REVIEW MINUTES, WARRANTS
         A.  Minutes – 05-23-2016
    3.  APPOINTMENTS WITH BOARD OF SELECTMEN
         A.  Board of Assessors – TAP Program Overview
         B.  Mohawk Trail Woodland Partnership Update – Peggy Sloan
    4.  DISCUSSION/DECISION ITEMS
         A.  Belding Memorial Library Roofing & Masonry Repointing Bid Award
         B.  FM Generator Maintenance Contract for WWTP Generator
         C.  Request for Transfer between Appropriation
         D.  Community Compact – Solid Waste and Site Cleanup Priorities
         E.  Salary Study Request for Quotes
         F.  Select Board Priorities List
         G.  Select Board Liaison List
         H.  Permanent Town Administrator Position
         I.  By-Law discussion and approach – Large-scale, industrial construction projects
    5.  INTERIM TOWN ADMINISTRATOR’S REPORT
    6.  MAIL
    7.  LIAISON
    8.  PUBLIC COMMENT
    9.  * ITEMS NOT REASONABLY ANTICIPATED BY THE CHAIR 48 HOURS IN ADVANCE OF THE MEETING
    10. UPCOMING MEETINGS
    11. ADJOURN

    The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting.  Not all items listed may in fact be discussed, and other items not listed may also be brought up for discussion to the extent permitted by law.


    Tue, May 31 07:00 pm
  3. Council on Aging MeetingAgenda
    1. Open the Meeting (Chair)

    2. Review and approval of minutes from previous meetings

    3. Treasurer Report

    4. Discuss senior housing in Ashfield

    5. Discuss upcoming monthly dinner meetings for 2016 -  1. June: Steve & Tom                                                2. July: Annual Picnic Upper Town Park                         (Lui Collins)                            

    6. Items not reasonably anticipated by the chair 48 hours in advance of the meeting

    7. Public Comment

    8. Upcoming Meetings

    9. Adjourn the Meeting

    Wed, Jun 1 02:00 pm
  4. Planning Board MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments
    3. Review and approval of minutes from previous meetings
    4. Senior housing draft bylaw and survey
    5. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    6. Upcoming Meetings
    7. Adjourn the Meeting
    Wed, Jun 1 07:30 pm

Town Clerk

 

Town ClerkAnn Dunne
HoursMon & Tue 9-3, Wed 9-11
Thu by appointment
Phone628-4441 x5
FAX(413) 628-0228
Emailtownclerk@ashfield.org
AddressTown Hall, 412 Main Street, P.O. Box 560

Unipay Bank PaymentsMake Town Clerk Payments

Duties

Chief Election Official:

Responsible for running elections, preparing ballots, absentee balloting, voter registration.

Also, for recording all actions of Annual and Special town meetings, special voting sessions before every election and town meeting, and employing sufficient poll workers for the orderly conduct of an election.

Prepares, records and reports official election results to the Secretary of State of the Commonwealth.

Certifies nomination papers, and serves on the local Board of Registrars. Conducts the annual town census, prepares the street list of residents and school list, and furnishes the jury list to the Office of Jury Commissioner.

Recording Officer:

Records and certifies all official actions of the Town, including town meeting legislation and appropriations.

Planning and Zoning Board Decisions, signs all notes for borrowing and keeps the Town Seal.

Registrar of Vital Statistics:

Records and preserves original birth, marriage, and death records, and providing this information to the Commonwealth’s for the central vital registration system.

Public Records Officer:

Administers the oath of office to all elected and appointed members of local committees and boards and ensures that all elected and appointed officials are informed of the State’s Open Meeting Law and Conflict of Interest Laws. All elected and appointed officials are sworn to the faithful performance of their duties by the Town Clerk. Each person will receive and be asked to sign an acknowledgement of extracts pertaining to the "Open Meeting Laws", and the "Conflict of Interest Law". The signed acknowledgement is prima facie evidence that each person is cognizant of those laws and should act accordingly. They will also now be required to complete an online training program at www.mass.gov/ethics under Education and Training Resources. This training must be completed within 30 days of appointment or election and every 2 years thereafter.

Posts meeting notices of all government bodies.

Provides access to public records in compliance with State Public Records Law.

Provides certified copies of vital records and assisting in genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.

Submits bylaws and zoning bylaw amendments to the Attorney General for approval.

Licensing Officer:

Issues state licenses and permits: including marriage licenses, county or local licenses, permits and certifications as mandated by statute or bylaw, includes burial permits, business certificates and dog licenses.

Certification of any document or action recorded and filed in the Town Clerk's Office is the responsibility of the Town Clerk.