Upcoming Events

  1. Select Board MeetingAgenda

    1.  MEETING CONVENES
         A.  Announcement on recording devices
    2.  REVIEW MINUTES, WARRANTS
    3.  APPOINTMENTS WITH SELECT BOARD
         A.  Mohawk School Committee & BEST Committee – BEST Recommendations Public Forum
    4.  DISCUSSION/DECISION ITEMS
         A.  Treasurer Appointment
    5.  TOWN ADMINISTRATOR’S REPORT
    6.  MAIL
    7.  PUBLIC COMMENT
    8.  * ITEMS NOT REASONABLY ANTICIPATED BY THE CHAIR 48 HOURS IN ADVANCE OF THE MEETING
    9.  UPCOMING MEETINGS
    10.  ADJOURN
    The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting.  Not all items listed may in fact be discussed, and other items not listed may also be brought up for discussion to the extent permitted by law.




    Mon, Dec 12 07:00 pm
  2. Finance Committee MeetingAgenda
    1. Open the Meeting (Chair)
    2. Attend pulic meeting to hear presentation by BEST Committee
    3. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    4. Upcoming Meetings - 6:30 PM Wednesday, Dec. 14, at Town Hall
    5. Adjourn the Meeting
    Mon, Dec 12 07:00 pm
  3. Town Hall Building Committee MeetingAgenda
    1. Open the Meeting (Chair)
    2. Approval of minutes from October 2016 meeting
    3. Chair repairs
    4. Big door closer, front door hardware
    5. South stair exterior landings
    6. Piano removal
    7. Mold issue
    8. Slate repair
    9. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    10. Upcoming Meetings, January 9, 2017
    11. Adjourn the Meeting
    Mon, Dec 12 07:00 pm
  4. Finance Committee MeetingAgenda
    1. Open the Meeting (Chair)
    2. 6:30-7:30 Joint meeting with Select Board, Leslie Rule, and David Newell for Q&A about BEST Committee's recommendations re: regional elementary schools
    3. 7:00-7:30 Joint meeting with Select Board to discuss FY2018 budget process and schedule
    4. 7:30-8:00 Joint meeting with Select Board to discuss mold abatement update
    5. Review and approval of minutes from previous meetings
    6. Vocational School updat
    7. Broadband update re: MBI communications and financing
    8. Public Comment
    9. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    10. Upcoming Meetings
    11. Adjourn the Meeting
    Wed, Dec 14 06:30 pm
  5. Conservation Commission MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review and approval of minutes from previous meetings
    3. Russ Evans Snowmobile Bridge Discussion
    4. Apple Valley Road and Baptist Corner Road Bridges 
    5. South Ashfield Fuller Property Septic System
    6. New snowmobile route/trail
    7. On-line building permits
    8. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    9. Upcoming Meetings
    10. Adjourn the Meeting
    Wed, Dec 14 07:30 pm
  6. Wired West Board of Directors MeetingAgenda
    1. Public meeting - agenda posted at 'http://wiredwest.net'>wiredwest.net
    Sat, Dec 17 09:30 am
  7. Personnel Board MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments
    3. Review and approval of minutes from previous meetings
    4. Continue review process of personnel policy, as recommended by counsel
    5. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    6. Upcoming Meetings
    7. Adjourn the Meeting
    Wed, Dec 21 07:00 pm
  8. Parks Commission MeetingAgenda
    1. Review Minutes
    2. Upper Park
    3. Lower Park
    4. Dock
    5. Budget
    6. Survey
    7. Other business not anticipated
    8. Adjourn
    Thu, Jan 5 07:30 pm

Town Clerk

 

Town ClerkBridget Rodrigue
HoursMon-Thu 9-4
Phone413-628-4441 x5
Emailtownclerk@ashfield.org
AddressTown Hall, 412 Main Street, P.O. Box 560

Unipay Bank PaymentsMake Town Clerk Payments

Duties

Chief Election Official:

Responsible for running elections, preparing ballots, absentee balloting, voter registration.

Also, for recording all actions of Annual and Special town meetings, special voting sessions before every election and town meeting, and employing sufficient poll workers for the orderly conduct of an election.

Prepares, records and reports official election results to the Secretary of State of the Commonwealth.

Certifies nomination papers, and serves on the local Board of Registrars. Conducts the annual town census, prepares the street list of residents and school list, and furnishes the jury list to the Office of Jury Commissioner.

Recording Officer:

Records and certifies all official actions of the Town, including town meeting legislation and appropriations.

Planning and Zoning Board Decisions, signs all notes for borrowing and keeps the Town Seal.

Registrar of Vital Statistics:

Records and preserves original birth, marriage, and death records, and providing this information to the Commonwealth’s for the central vital registration system.

Public Records Officer:

Administers the oath of office to all elected and appointed members of local committees and boards and ensures that all elected and appointed officials are informed of the State’s Open Meeting Law and Conflict of Interest Laws. All elected and appointed officials are sworn to the faithful performance of their duties by the Town Clerk. Each person will receive and be asked to sign an acknowledgement of extracts pertaining to the "Open Meeting Laws", and the "Conflict of Interest Law". The signed acknowledgement is prima facie evidence that each person is cognizant of those laws and should act accordingly. They will also now be required to complete an online training program at www.mass.gov/ethics under Education and Training Resources. This training must be completed within 30 days of appointment or election and every 2 years thereafter.

Posts meeting notices of all government bodies.

Provides access to public records in compliance with State Public Records Law.

Provides certified copies of vital records and assisting in genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.

Submits bylaws and zoning bylaw amendments to the Attorney General for approval.

Licensing Officer:

Issues state licenses and permits: including marriage licenses, county or local licenses, permits and certifications as mandated by statute or bylaw, includes burial permits, business certificates and dog licenses.

Certification of any document or action recorded and filed in the Town Clerk's Office is the responsibility of the Town Clerk.