Upcoming Events

  1. Board of Assessors MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments
    3. Review and approval of minutes from previous meetings
    4. Signatures -  MV Warrant, Monthly List
    5. Mayflower Inspections
    6. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    7. Upcoming Meetings
    8. Adjourn the Meeting
    Mon, Jun 1 06:00 pm
  2. Select Board MeetingAgenda
    1. Open
    2. Warrants: Payroll and vendor
    3. Minutes: Review and approve minutes for 4/27/15, 5/8/15, 5/18/15 open and executive session, 5/27/15
    4. Appointments: a. Stuart Harris, Town Hall Building Committee: Painting lower hall; b. Ted Murray, Chair, Finance Committee: Next Special Town Meeting; c. Jim Cutler, Mass Solarize Program: Town Hall Use Application; d. Nancy Hoff: Town Common Use Application; e. Nan Parati, Elmer's Store: Town Hall Use Application; f. Jackie Cooper: Town Hall Use Application; g. Addison Hall: Town Hall Use Application
    5. New Business: a. Materials Recycling Facility Municipal Agreement
    6. Old Business: a. Jim Cutler: Join PLAN-NE (Pipeline Awareness Network for the Northeast); b. FRCOG Pipeline response funding request; c. Citizen Advisory Committee, FY2014 Community Development Block Grant
    7. Liaison Reports
    8. Mail
    9. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    10. Next Select Board Meetings: Monday, June 15, 2015; Monday, June 29, 2015
    11. Close
    Mon, Jun 1 07:00 pm
  3. Board of Health MeetingAgenda
    1. Health Agents Reports
    2. Inspection Reports
    3. Review and approval of minutes from previous meetings
    4. Bed bug protocol
    5. Mail and Correspondence
    6. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    7. Upcoming Meetings
    8. Public comments if time allows
    Tue, Jun 2 05:30 pm
  4. Planning Board MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review mail
    3. Review and approval of minutes from previous meetings
    4. Discussion of changes to Telecommunications bylaw
    5. Discussion of Senior Housing draft bylaw
    6. Possible update and discussion on wind power
    7. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    8. Upcoming Meetings
    9. Adjourn the Meeting
    Wed, Jun 3 07:30 pm

Town Clerk

Town ClerkAnn Dunne
HoursMon & Tue 9-3, Wed 9-11
Thu by appointment
Phone628-4441 x5
FAX(413) 628-0228
Emailtownclerk@ashfield.org
AddressTown Hall, 412 Main Street, P.O. Box 560

Duties

Chief Election Official:

Responsible for running elections, preparing ballots, absentee balloting, voter registration.

Also, for recording all actions of Annual and Special town meetings, special voting sessions before every election and town meeting, and employing sufficient poll workers for the orderly conduct of an election.

Prepares, records and reports official election results to the Secretary of State of the Commonwealth.

Certifies nomination papers, and serves on the local Board of Registrars. Conducts the annual town census, prepares the street list of residents and school list, and furnishes the jury list to the Office of Jury Commissioner.

Recording Officer:

Records and certifies all official actions of the Town, including town meeting legislation and appropriations.

Planning and Zoning Board Decisions, signs all notes for borrowing and keeps the Town Seal.

Registrar of Vital Statistics:

Records and preserves original birth, marriage, and death records, and providing this information to the Commonwealth’s for the central vital registration system.

Public Records Officer:

Administers the oath of office to all elected and appointed members of local committees and boards and ensures that all elected and appointed officials are informed of the State’s Open Meeting Law and Conflict of Interest Laws. All elected and appointed officials are sworn to the faithful performance of their duties by the Town Clerk. Each person will receive and be asked to sign an acknowledgement of extracts pertaining to the "Open Meeting Laws", and the "Conflict of Interest Law". The signed acknowledgement is prima facie evidence that each person is cognizant of those laws and should act accordingly. They will also now be required to complete an online training program at www.mass.gov/ethics under Education and Training Resources. This training must be completed within 30 days of appointment or election and every 2 years thereafter.

Posts meeting notices of all government bodies.

Provides access to public records in compliance with State Public Records Law.

Provides certified copies of vital records and assisting in genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.

Submits bylaws and zoning bylaw amendments to the Attorney General for approval.

Licensing Officer:

Issues state licenses and permits: including marriage licenses, county or local licenses, permits and certifications as mandated by statute or bylaw, includes burial permits, business certificates and dog licenses.

Certification of any document or action recorded and filed in the Town Clerk's Office is the responsibility of the Town Clerk.