Upcoming Events

  1. Board of Assessors MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments
    3. Review and approval of minutes from previous meetings
    4. Signatures -  Motor Vehicle and Real Estate Monthly List, Payment Vouchers
    5. 17 South Street
    6. Hull Forest Management Plan
    7. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    8. Upcoming Meetings -  August 3
    9. Adjourn the Meeting
    Mon, Jul 6 06:00 pm
  2. Board of Health MeetingAgenda
    1. Health Agents Reports
    2. Inspection Reports
    3. Review and approval of minutes from previous meetings
    4. Bedbug protocol
    5. Mail and Correspondence
    6. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    7. Upcoming Meetings
    8. Public comments if time allows
    Tue, Jul 7 05:30 pm
  3. Conservation Commission MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review the minutes from the previous meeting
    3. Review on-line building permits
    4. Fanwort clean-up in Ashfield Lake
    5. Items not known 48 hours before posting
    6. Adjourn the meeting
    Wed, Jul 8 07:30 pm
  4. Conservation Commission MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review the minutes from the previous meeting
    3. Review on-line building permits
    4. Fanwort clean-up in Ashfield Lake
    5. Items not known 48 hours before posting
    6. Adjourn the meeting
    Wed, Jul 8 07:30 pm
  5. Technology Committee MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review and approval of minutes from previous meetings
    3. Planning Grant and Broadband Borrowing Authorization
    4. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    5. Upcoming Meetings
    6. Adjourn the Meeting
    Thu, Jul 9 01:00 pm
  6. Personnel Board MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments
    3. Review and approval of minutes from previous meetings
    4. Personnel Policy - rewrite Conflict of Interest and Whistle Blower Policy
    5. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    6. Upcoming Meetings
    7. Adjourn the Meeting
    Thu, Jul 9 07:00 pm
  7. Cultural Council MeetingAgenda

    Triennial Community Input Meeting

    1. Open the Meeting (Chair)
    2. Invite public comments and opinions for consideration by Cultural Council, such that we can better serve our citizens.
    3. Announce availability of grant funding for local projects which will provide rich cultural experiences for our community.
    4. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    5. Adjourn the Meeting
    Sat, Jul 11 09:00 am
  8. Zoning Board of Appeals MeetingAgenda
    1. Open the Meeting (Chair)
    2. Public hearing on application from Joseph Ragan for a special permit to demolish existing attached structures and construct a two car garage on a non-conforming building at 134 Ashfield Mountain Rd (Map 7-1, parcel 81)
    3. Possible site visit to the property
    4. Discuss other upcoming applications
    5. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    6. Schedule follow-up Meetings
    7. Adjourn the Meeting
    Thu, Jul 16 07:00 pm
  9. Parks Commission MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review and approval of minutes from previous meetings
    3. Budget
    4. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    5. Upper Park
    6. Lower Park
    7. Adjourn the Meeting
    Mon, Jul 27 07:00 pm

Town Clerk

Note, the Town Clerk will be out of the office from Monday June 29th through Thursday July 2nd.

Town ClerkAnn Dunne
HoursMon & Tue 9-3, Wed 9-11
Thu by appointment
Phone628-4441 x5
FAX(413) 628-0228
Emailtownclerk@ashfield.org
AddressTown Hall, 412 Main Street, P.O. Box 560

Duties

Chief Election Official:

Responsible for running elections, preparing ballots, absentee balloting, voter registration.

Also, for recording all actions of Annual and Special town meetings, special voting sessions before every election and town meeting, and employing sufficient poll workers for the orderly conduct of an election.

Prepares, records and reports official election results to the Secretary of State of the Commonwealth.

Certifies nomination papers, and serves on the local Board of Registrars. Conducts the annual town census, prepares the street list of residents and school list, and furnishes the jury list to the Office of Jury Commissioner.

Recording Officer:

Records and certifies all official actions of the Town, including town meeting legislation and appropriations.

Planning and Zoning Board Decisions, signs all notes for borrowing and keeps the Town Seal.

Registrar of Vital Statistics:

Records and preserves original birth, marriage, and death records, and providing this information to the Commonwealth’s for the central vital registration system.

Public Records Officer:

Administers the oath of office to all elected and appointed members of local committees and boards and ensures that all elected and appointed officials are informed of the State’s Open Meeting Law and Conflict of Interest Laws. All elected and appointed officials are sworn to the faithful performance of their duties by the Town Clerk. Each person will receive and be asked to sign an acknowledgement of extracts pertaining to the "Open Meeting Laws", and the "Conflict of Interest Law". The signed acknowledgement is prima facie evidence that each person is cognizant of those laws and should act accordingly. They will also now be required to complete an online training program at www.mass.gov/ethics under Education and Training Resources. This training must be completed within 30 days of appointment or election and every 2 years thereafter.

Posts meeting notices of all government bodies.

Provides access to public records in compliance with State Public Records Law.

Provides certified copies of vital records and assisting in genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.

Submits bylaws and zoning bylaw amendments to the Attorney General for approval.

Licensing Officer:

Issues state licenses and permits: including marriage licenses, county or local licenses, permits and certifications as mandated by statute or bylaw, includes burial permits, business certificates and dog licenses.

Certification of any document or action recorded and filed in the Town Clerk's Office is the responsibility of the Town Clerk.