Upcoming Events

  1. Board of Assessors MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments
    3. Review and approval of minutes from previous meetings
    4. Signatures
    5. Forest Management Plans
    6. Chapter Applications
    7. Financial Policies Manual
    8. Ashfield House Water Abatements
    9. CAI update
    10. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    11. Upcoming Meetings
    12. Adjourn the Meeting
    13. Executive Session if needed MGL Chapter 39 Section 23B Reason:  Litigation   Luce vs. Ashfield at ATB Hearing
    Mon, Oct 6 06:00 pm
  2. Green Communities Committee MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review and approval of minutes from previous meetings
    3. Review/approve Solarize Mass application and Energy Manager job description
    4. Review on going projects
    5. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    6. Upcoming Meetings
    7. Adjourn the Meeting
    Mon, Oct 6 07:00 pm
  3. Select Board MeetingAgenda
    1. Open
    2. Warrants: Payroll and vendor
    3. Minutes: September 22, 2014
    4. Appointments: a. Tom Poissant, Highway Superintendent: Department report; b. Diane Wilder, Police Chief: Department report, job description
    5. Old Business: a. Appoint Jim Cutler as Green Communities grant-funded Energy Manager; b. Mass Solarize Intermunicipal Agreement; c. Chris Gray, Hilltown Networks: Wireless Internet Service Proposal, next steps
    6. New Business: a. Adopt CORI policy; b. CDBG-DR Authorization to Disburse, No. 2; c. Sign Election Warrant; d. Discuss Executive Administrator vs. Town Administrator job descriptions; e. Pipeline Intervener Status discussion
    7. Liaison Reports
    8. Mail
    9. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    10. Public Comment
    11. Next Select Board Meetings: Monday, October 20, 2014; Monday, November 3, 2014; Monday, November 17, 2014
    12. Close
    Tue, Oct 7 07:00 pm
  4. Finance Committee MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments - none
    3. Review and approval of minutes from previous meetings (if time permits)
    4. Topic - Follow up with the District School Committee the issue of returning "excess Chapter 71 funds" to the District towns
    5. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    6. Upcoming Meetings
    7. Adjourn the Meeting
    Wed, Oct 8 07:00 pm

Town Clerk

Town ClerkAnn Dunne
HoursMon & Tue 9-3, Wed 9-11
Thu by appointment
Phone628-4441 x5
FAX(413) 628-0228
EmailThis email address is being protected from spambots. You need JavaScript enabled to view it.
AddressTown Hall, 412 Main Street, P.O. Box 560

Duties

Chief Election Official:

Responsible for running elections, preparing ballots, absentee balloting, voter registration.

Also, for recording all actions of Annual and Special town meetings, special voting sessions before every election and town meeting, and employing sufficient poll workers for the orderly conduct of an election.

Prepares, records and reports official election results to the Secretary of State of the Commonwealth.

Certifies nomination papers, and serves on the local Board of Registrars. Conducts the annual town census, prepares the street list of residents and school list, and furnishes the jury list to the Office of Jury Commissioner.

Recording Officer:

Records and certifies all official actions of the Town, including town meeting legislation and appropriations.

Planning and Zoning Board Decisions, signs all notes for borrowing and keeps the Town Seal.

Registrar of Vital Statistics:

Records and preserves original birth, marriage, and death records, and providing this information to the Commonwealth’s for the central vital registration system.

Public Records Officer:

Administers the oath of office to all elected and appointed members of local committees and boards and ensures that all elected and appointed officials are informed of the State’s Open Meeting Law and Conflict of Interest Laws. All elected and appointed officials are sworn to the faithful performance of their duties by the Town Clerk. Each person will receive and be asked to sign an acknowledgement of extracts pertaining to the "Open Meeting Laws", and the "Conflict of Interest Law". The signed acknowledgement is prima facie evidence that each person is cognizant of those laws and should act accordingly. They will also now be required to complete an online training program at www.mass.gov/ethics under Education and Training Resources. This training must be completed within 30 days of appointment or election and every 2 years thereafter.

Posts meeting notices of all government bodies.

Provides access to public records in compliance with State Public Records Law.

Provides certified copies of vital records and assisting in genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.

Submits bylaws and zoning bylaw amendments to the Attorney General for approval.

Licensing Officer:

Issues state licenses and permits: including marriage licenses, county or local licenses, permits and certifications as mandated by statute or bylaw, includes burial permits, business certificates and dog licenses.

Certification of any document or action recorded and filed in the Town Clerk's Office is the responsibility of the Town Clerk.