Upcoming Events

  1. Board of Assessors MeetingAgenda
    1. Open the Meeting (Chair)
    2. Appointments-  CAI Technologies Tim Lafountain will be calling in to demonstrate to the Board the new online manager system
    3. Review and approval of minutes from previous meetings-  September 8, 2014
    4. Chapter Land Applications
    5. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    6. Upcoming Meetings
    7. Adjourn the Meeting
    Mon, Sep 22 06:00 pm
  2. Select Board MeetingAgenda

    Special Town Meeting 7 p.m.; Select Board Meeting following conclusion of Special Town Meeting.

     

    1. Open
    2. Warrants: Payroll and Vendor
    3. Minutes: Sept. 8, 2014; March 3, 2014
    4. Appointments: a. Finance Committee: Financial Policy Manual, discussion and approval
    5. Old Business: a. Appoint Jim Cutler as Green Communities grant-funded Energy Manager; b. Open Meeting Law complaints (original complaints filed March 24, 2014 & March 25, 2014) appeals (dated June 6 & June 9, 2014) determination from Attorney General's Office; c. Mass Solarize Intermunicipal Agreement; d. Brief discussion of APD part-time Chief job description; e. Set date to meet with Personnel Board; f. Review draft letter to Tennessee Pipeline regarding surveying work on Ashfield roads
    6. New Business: a. Select Board response to Open Meeting Law complaint filed with the Board at the Sept. 8, 2014 Select Board meeting
    7. Liaison Reports
    8. Mail
    9. Items not reasonably anticipated by the chair 48 hours in advance of the meeting
    10. Public Comment
    11. Next Select Board Meetings: Mon., Oct. 6, 2014; Mon., Oct. 20, 2014; Mon., Nov. 3, 2014
    12. Close
    Mon, Sep 22 07:00 pm
  3. Conservation Commission MeetingAgenda
    1. Open the Meeting (Chair)
    2. Review and approval of minutes from previous meetings
    3. Review of MACC TGPL presentation
    4. Continuation of discussions with Double Edge Theater personnel
    5. Review of on-line building permits
    6. Adjourn the Meeting
    Wed, Sep 24 07:30 pm

Town Clerk

Town ClerkAnn Dunne
HoursMon & Tue 9-3, Wed 9-11
Thu by appointment
Phone628-4441 x5
FAX(413) 628-0228
EmailThis email address is being protected from spambots. You need JavaScript enabled to view it.
AddressTown Hall, 412 Main Street, P.O. Box 560

Duties

Chief Election Official:

Responsible for running elections, preparing ballots, absentee balloting, voter registration.

Also, for recording all actions of Annual and Special town meetings, special voting sessions before every election and town meeting, and employing sufficient poll workers for the orderly conduct of an election.

Prepares, records and reports official election results to the Secretary of State of the Commonwealth.

Certifies nomination papers, and serves on the local Board of Registrars. Conducts the annual town census, prepares the street list of residents and school list, and furnishes the jury list to the Office of Jury Commissioner.

Recording Officer:

Records and certifies all official actions of the Town, including town meeting legislation and appropriations.

Planning and Zoning Board Decisions, signs all notes for borrowing and keeps the Town Seal.

Registrar of Vital Statistics:

Records and preserves original birth, marriage, and death records, and providing this information to the Commonwealth’s for the central vital registration system.

Public Records Officer:

Administers the oath of office to all elected and appointed members of local committees and boards and ensures that all elected and appointed officials are informed of the State’s Open Meeting Law and Conflict of Interest Laws. All elected and appointed officials are sworn to the faithful performance of their duties by the Town Clerk. Each person will receive and be asked to sign an acknowledgement of extracts pertaining to the "Open Meeting Laws", and the "Conflict of Interest Law". The signed acknowledgement is prima facie evidence that each person is cognizant of those laws and should act accordingly. They will also now be required to complete an online training program at www.mass.gov/ethics under Education and Training Resources. This training must be completed within 30 days of appointment or election and every 2 years thereafter.

Posts meeting notices of all government bodies.

Provides access to public records in compliance with State Public Records Law.

Provides certified copies of vital records and assisting in genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.

Submits bylaws and zoning bylaw amendments to the Attorney General for approval.

Licensing Officer:

Issues state licenses and permits: including marriage licenses, county or local licenses, permits and certifications as mandated by statute or bylaw, includes burial permits, business certificates and dog licenses.

Certification of any document or action recorded and filed in the Town Clerk's Office is the responsibility of the Town Clerk.